When TechNova Systems Pvt. Ltd., a growing electronics manufacturer from Pune, prepared to launch its new smart device range, everything seemed on track—until their shipments got stuck at customs.
The reason? Missing EPR authorization under India’s latest E-Waste (Management) Rules, 2022.
What followed was weeks of confusion, document requests, and frantic calls to the Central Pollution Control Board (CPCB).
TechNova’s story isn’t unique. Many Indian manufacturers and importers still find EPR registration complex, even though it’s now mandatory for all electronics-related businesses.
This guide simplifies the process into clear, actionable steps, helping you understand exactly how to apply for EPR authorization for e-waste in India in 2025.
Extended Producer Responsibility (EPR) is not just a regulatory formality—it’s a sustainability commitment. It ensures that the companies placing electrical and electronic products into the market take accountability for how those products are managed once they become waste.
Under E-Waste (Management) Rules, 2022, all entities involved in manufacturing, importing, refurbishing, or recycling electronic goods are legally obligated to register with the Central Pollution Control Board (CPCB).
Without this authorization, businesses cannot legally manufacture, import, or sell electronic equipment in India. It’s the foundation of India’s circular economy approach, where waste materials are reintroduced into the production cycle through responsible recycling and reuse.
If your company deals with electronic or electrical products at any stage of their lifecycle, you likely need EPR authorization. The CPCB portal identifies four major categories:
Each type of entity must apply for registration separately on the EPR e-waste portal (eprewastecpcb.in). Operating without registration can result in penalties, suspension, or prosecution under the Environment (Protection) Act, 1986.
Before applying, identify which type of authorization applies to your operations.
A company manufacturing and importing electronics (like TechNova Systems) must apply separately as both Producer and Manufacturer.
This distinction ensures each activity—production, import, or recycling—is traceable in the CPCB portal.
Visit https://eprewastecpcb.in and click on Sign Up.
During registration, provide:
Your credentials will allow access to the CPCB portal dashboard where all filings and communication take place digitally.
Make sure the authorized person’s email and phone number are active—CPCB will only communicate through them.
Once your login is created, the system will prompt you to fill the relevant form depending on your category.
Here’s what each applicant needs to upload:
| Entity Type | Documents Required |
|---|---|
| Producer | GST Certificate, PAN, IEC (for importers), CIN, Self-declaration on RoHS compliance, CA-certified sales data, and a detailed awareness plan. |
| Manufacturer | Valid CTE and CTO from SPCB, Authorization under Hazardous Waste Rules, GST and PAN, IEC (if applicable), and details of plant layout and production capacity. |
| Recycler | Valid CTE and CTO, Hazardous Waste Authorization, Geo-tagged video and photographs of plant machinery, recycling flow diagram, and list of recovered materials. |
| Refurbisher | CTE and CTO, PAN and GST, Geo-tagged video of the facility, capacity details, and a self-declaration for safety measures. |
Ensure every uploaded document has the same registered address as mentioned in GST and consent orders. Mismatched addresses are the most common cause of application rejections.
Each applicant must submit a self-declaration letter on company letterhead confirming that:
This declaration must be digitally signed and uploaded in PDF format. Many applicants also attach supporting documents such as internal safety audit reports or staff training certificates.
After submission, CPCB officers review your application within 30 working days.
If any documents or information are missing, you’ll receive a digital checklist through the portal listing all deficiencies.
You’ll have 7 working days to respond and upload clarifications.
Once verified, your file moves to the Divisional Head (Waste Management Division–III) at CPCB for final approval.
In practice, well-prepared applications often get processed faster—within 15 to 20 days—especially when digital documents and videos are complete.
Once approved, CPCB issues a digital EPR Registration Certificate that includes your unique registration number and a list of authorized activities.
Renewals must be filed 120 days before expiry to avoid delays.
| Category | New Registration (₹) | Renewal (₹) | Amendment (₹) | Annual Maintenance (₹) |
|---|---|---|---|---|
| Recycler | 15,000 | 7,500 + 0.625/MT (for EPR certificate transactions) | 3,000 | 5,000 |
| Refurbisher | 15,000 | 7,500 + 0.625/MT | 3,000 | 5,000 |
| Manufacturer | 15,000 | — | 3,000 | 5,000 |
| Producer | 2,500 – 15,00,000 (based on annual recycling target) | — | 10,000 | 5,000 |
All payments are made directly through the CPCB portal via the secure online gateway.
| Activity | Timeline |
|---|---|
| CPCB review of new application | 30 working days |
| Correction or deficiency response | 7 working days |
| Registration validity period | 5 years |
| Facility verification by CPCB/SPCB | Within 3 months of approval |
These timelines ensure transparency and predictability for businesses preparing compliance documentation.
Getting registered early isn’t just about avoiding penalties—it’s a strategic move that offers measurable advantages:
For startups or importers, early registration often saves weeks of administrative bottlenecks.
TechNova initially attempted to file their registration independently but faced multiple rejections due to mismatched CTE and GST addresses. After partnering with a compliance consultant, they updated their plant documents, created geo-tagged videos, and re-applied with accurate details.
Within 18 working days, they received their CPCB authorization.
This proactive approach not only prevented further shipment delays but also qualified them to sell under major retail contracts requiring verified EPR numbers.
Operating without CPCB registration can result in:
For small manufacturers, even a temporary suspension can disrupt supply chains and client relationships.
EPR authorization has transformed from a regulatory formality into a business necessity. Whether you’re a startup importer or an established electronics manufacturer, aligning with the CPCB’s E-Waste framework ensures smoother operations, improved credibility, and contribution to India’s sustainability goals.
By following the six-step process detailed above, companies can easily navigate the EPR system and remain fully compliant in 2025 and beyond.
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It’s valid for five years from the date of issue and can be renewed online before expiry.
Yes. For example, a producer who also recycles waste must apply separately for both roles.
Updated CTE/CTO, annual returns, and any revised production or recycling data.
Usually within 30 working days, provided all documents are accurate and complete.
Yes. CPCB or the respective State Pollution Control Board conducts a physical or virtual inspection within three months of registration.
