When EcoDrive Recyclers Pvt. Ltd., a new auto dismantling company in Pune, began building its scrapping yard, the team was confident about equipment, land, and manpower. But after months of investment, their registration got stuck at the CPCB portal because two simple documents — the CTE certificate and a geo-tagged video of the plant — were missing.
This is a common story across India’s recycling industry. Entrepreneurs plan their infrastructure but underestimate the importance of documentation. If you’re planning to open a Registered Vehicle Scrapping Facility (RVSF) under the 2025 MoRTH guidelines, this guide explains exactly which documents to prepare, how to structure your application, and how to avoid costly delays.
Understanding the Legal Framework for Scrapping Facility Registration
The Vehicle Scrapping Policy 2025 mandates that every dismantling or recycling facility must be registered with the Central Pollution Control Board (CPCB) through the official online EPR Portal (https://eprewastecpcb.in).
The CPCB verifies these registrations under the Environment (Protection) Act, 1986, the Hazardous and Other Wastes Rules 2016, and the MoRTH Vehicle Scrapping Facility Guidelines.
This system ensures that scrapping plants operate safely, control emissions, and maintain a traceable flow of materials from dismantling to recycling.
Registration is valid for five years, after which renewal is mandatory. No entity can carry out dismantling, recycling, or trading of scrap vehicles without CPCB approval and a valid state pollution board consent.
Core Documents Required for Vehicle Scrapping Facility Registration
Below is a breakdown of the documentation every applicant must upload to the CPCB portal. Each item supports a different stage of verification — from identity proof to proof of technical capability.
1. Company and Ownership Documents
- PAN Card of the company and authorized signatory
- GST Certificate and CIN/ Incorporation document
- IEC certificate (if importing machinery or scrap)
- Board Resolution authorizing the signatory
- Aadhaar (optional) of authorized person
2. Facility Location and Land Proof
- Complete postal address with geo-coordinates
- Land ownership or lease agreement showing right to operate for minimum five years
- Site layout plan or plant blueprint certified by an engineer
- Utility connections (electricity bill or power sanction letter)
3. Environmental Consents and Authorizations
- CTE (Consent to Establish) under Air & Water Acts
- CTO (Consent to Operate) indicating capacity in tonnes per year
- Authorization under Hazardous and Other Waste Rules 2016 (if handling fluids, oils or lead)
- Stack emission and effluent reports (if applicable)
- Proof of solid waste disposal arrangements
4. Operational Readiness and Machinery Proof
- Detailed list of installed equipment with capacity and specifications
- Process flow diagram illustrating dismantling, segregation, and material recovery
- Geo-tagged photos and video of the entire facility (plant, yard, safety systems)
- Proof of recycling capacity as per CTO in metric tonnes per year
- Calibration and safety test reports for machinery
5. Safety and Compliance Certificates
- Fire NOC from local fire department
- Occupational health and safety certificate or audit report
- Employee insurance and safety training records
- Self-declaration (on company letterhead) confirming authentic data and fire/safety measures
- Emergency response plan and first aid layout
6. Financial and Fee Documents
- CA-certified turnover statement or project investment certificate
- Proof of fee payment (receipt generated by portal)
- For renewal: summary of EPR certificates traded in previous five years
Fee Structure and Registration Validity
| Type of Application | Fee (₹) | Validity Period |
|---|---|---|
| New Registration | 15,000 | 5 Years |
| Renewal (after 5 years) | 7,500 + 0.625 ₹/MT (based on EPR transactions) | 5 Years |
| Amendment (Addendum) | 3,000 | — |
| Annual Maintenance Charges | 5,000 | Per Year |
The fee must be paid online through the integrated payment gateway. Failure to pay the Annual Maintenance Charge (AMC) disables access to the portal until settled.
Application Review and Digital Verification Process
After submitting all documents, CPCB conducts a digital review using a structured checklist:
- Pre-screening: Verification of address consistency across CTE/CTO/GST.
- Completeness Check: All mandatory files uploaded and legible.
- Technical Review: Assessment of process flow, capacity, and safety standards.
- Geo-Video Verification: Virtual inspection within three months of approval (or physical visit by regional officers).
- Certificate Issuance: Digital registration number emailed to authorized signatory.
Incomplete applications receive a “Deficiency Note” on the portal. Applicants have seven working days to rectify errors before resubmission.
Compliance Risks and Penalties
Operating without valid registration or misrepresenting data can result in serious consequences:
- Suspension of registration if videos or data are found inaccurate or inactive.
- Revocation after hearing — CPCB may cancel authorization after notice.
- Environmental penalties under Section 15 of the Environment (Protection) Act, 1986.
- Closure orders by the State Pollution Control Board for unauthorized operations.
Example: A Tamil Nadu facility was suspended for an expired CTO and resumed only after fresh clearances and on-site verification.
Benefits of Timely and Accurate Registration
Proper documentation does more than tick a box — it builds trust and commercial credibility.
- Faster CPCB approval (typically 30 days vs 90 days for deficient cases)
- Access to OEM partnerships and certificate trading opportunities
- Easier renewal and audit clearance in future inspections
- Improved insurance terms and ESG credibility for investors and banks
- Compliance track record helps expand operations state-wise without additional delays
Green Permits Advisory and Support for Businesses
For many entrepreneurs, navigating multiple regulatory portals can feel overwhelming. Green Permits acts as a bridge between industry and regulatory authorities by offering:
- Pre-registration document audit and gap analysis
- Preparation of CTE and CTO applications for SPCB approval
- End-to-end support on CPCB EPR portal filing and video submission
- Guidance on plant layout, pollution control measures, and safety systems
- Renewal and annual return filing support
By outsourcing technical compliance to specialists, businesses save time and avoid regulatory penalties that can delay operations by months.
Conclusion
Setting up a vehicle scrapping facility is a transformative business opportunity in India’s circular economy. But before any machine starts, the paperwork must be perfect.
A complete and well-verified documentation set not only ensures swift approval from CPCB but also demonstrates that your operations are environmentally responsible and professionally managed.
If you want a smooth, hassle-free registration experience, Green Permits can help you every step of the way — from application to audit.
📞 +91 78350 06182 | 📧 wecare@greenpermits.in
Book a Consultation with Green Permits to get your CPCB scrapping facility registration approved on the first attempt.
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FAQs
The Central Pollution Control Board (CPCB) through its online EPR portal under MoRTH guidelines.
Five years from the date of approval, after which renewal is mandatory.
Yes. Inactive or outdated links are treated as non-compliance and may lead to suspension.
Around ₹ 20,000 including CPCB registration fee and annual maintenance.
Each facility requires a separate registration because approvals are geo-location specific.
