A manufacturer in Pune had been producing electrical equipment for several years. The company had a valid BIS licence, an established quality-control department and regular orders from distributors across India. Everything appeared to be running smoothly until a major customer requested an updated BIS certificate for its procurement records.
The compliance manager checked the licence and realised that renewal was approaching. Initially, the company expected a straightforward process involving an online application and payment of fees.
However, while preparing the documents, the team discovered three problems. The production figures did not match the finance department’s records, one testing instrument had an expired calibration certificate, and a recently introduced product model was not clearly included in the existing BIS licence.
The company now had to resolve these issues before completing its renewal application.
This is an illustrative case study, but it reflects the kind of documentation and compliance problems manufacturers need to prepare for.
BIS licence renewal is not simply about extending the expiry date of a certificate. It is also an opportunity to verify whether the manufacturing facility continues to meet the applicable Indian Standard, product-testing requirements and conditions of certification.
For Indian manufacturers, foreign manufacturers and businesses dealing in BIS-certified products, understanding the renewal process can help prevent documentation errors, compliance disputes and avoidable interruptions.
BIS licence renewal is the process of extending an existing certification licence issued by the Bureau of Indian Standards (BIS). It allows an eligible manufacturer to continue using the applicable Standard Mark on products covered under its approved licence.
The BIS Act, 2016 and the BIS (Conformity Assessment) Regulations, 2018, as amended, provide the broader legal framework for product certification and renewal.
A licence is generally connected to a specific manufacturing facility, Indian Standard and approved product scope. Manufacturers must maintain product conformity throughout the licence period, not just when applying for certification.
The BIS (Conformity Assessment) Amendment Regulations, 2026, notified on 25 February 2026, introduced important changes to licence validity and annual compliance.
Under the amended Scheme I and Scheme II provisions, licences may initially be granted for up to 5 years and renewed for a further period of up to 5 years.
However, longer validity does not remove annual compliance responsibilities. Manufacturers must continue submitting the applicable production statements, paying annual fees and maintaining product conformity.
Existing licence holders should check their actual validity dates through BIS records rather than assuming every previously issued certificate has automatically received a five-year extension.
BIS licence renewal applies to manufacturers holding licences under relevant conformity assessment schemes.
These businesses may operate in industries such as electrical equipment, electronics, industrial machinery, construction materials, chemicals, household appliances and other regulated product categories.
A manufacturer with multiple factories should review each facility’s certification status separately. A BIS licence for one manufacturing location does not automatically cover products manufactured at another location.
Importers and Indian brand owners may also need to coordinate renewal activities with overseas manufacturers. However, responsibility for maintaining the manufacturing licence generally remains with the licensed manufacturer.
The exact requirements depend on the applicable product standard and certification scheme.
Under Scheme I, commonly called ISI Mark certification, renewal generally involves Form XII, production statements, relevant marking fees and self-compliance documentation.
Under Scheme II, associated with the Compulsory Registration Scheme (CRS), manufacturers must use Form VI and submit the prescribed production report and declarations.
Foreign manufacturers operating through the Foreign Manufacturers Certification Scheme (FMCS) may have additional requirements involving their Authorised Indian Representative, production details and performance bank guarantee.
Identifying the correct scheme is the first step because the same renewal documents and payment requirements do not apply to every BIS licence.
A well-prepared renewal file should demonstrate that the manufacturer continues to meet the requirements under which its licence was granted.
Although documentation varies between schemes, several records are particularly important.
The existing licence provides the foundation for the renewal application. It identifies the licence number, manufacturing facility, Indian Standard, approved product scope and expiry date.
Before starting renewal, the manufacturer should compare the certificate information with current factory records.
If the company has changed its registered details, manufacturing address or approved product range, the relevant BIS procedure must be examined.
Production statements are important for verifying the quantity of products manufactured or marked under the licence.
Under the Scheme I renewal guidelines, the prescribed production statement must be authenticated by a chartered accountant or cost accountant.
For the first operative year, the relevant production statement generally covers the first 9 months. For subsequent operative years, the prescribed reporting period includes the final 3 months of the previous operative year and the first 9 months of the current operative year.
Manufacturers should carefully reconcile these statements with their actual production and marking records.
For example, a factory may manufacture 50,000 units during a reporting period but dispatch only 43,000 units. The difference may include finished inventory, rejected products or goods awaiting dispatch.
These quantities should not be treated as interchangeable without checking the reporting requirements.
Manufacturers must maintain testing arrangements appropriate to the applicable Indian Standard and certification scheme.
Testing records should demonstrate that the products continue to meet the prescribed technical requirements.
Calibration documentation is equally important. An instrument may still appear functional even when its calibration certificate has expired.
During a compliance review, the manufacturer should examine whether the required tests were conducted with suitable equipment and whether the supporting records remain valid.
Fresh testing is not automatically required for every routine renewal. Additional testing may become necessary because of product changes, revised standards or specific BIS observations.
Under Scheme I renewal guidelines, the manufacturer must submit a self-compliance report covering relevant changes and continued compliance with licence conditions.
This may involve changes in manufacturing arrangements, testing equipment, technical personnel and implementation of BIS instructions.
If BIS previously identified product non-conformity or deficiencies during surveillance, the manufacturer should maintain evidence of corrective action.
The purpose is to demonstrate that observations have been properly investigated and addressed.
The renewal process becomes easier when documentation and compliance responsibilities are organised before filing.
Start by checking the actual validity date, approved Indian Standard, factory location and product scope.
The compliance team should also check whether the licence is active or affected by any suspension, unresolved observation or cancellation proceeding.
Manufacturers should confirm whether the relevant standard has changed since certification was granted.
A revised Indian Standard may introduce new testing requirements, product specifications or implementation deadlines.
The factory should review the applicable product manual and Scheme of Inspection and Testing before finalising its renewal documents.
Production and finance departments should compare manufacturing quantities, marked products, inventory and supporting accounts.
Discrepancies should be investigated and documented. Where Scheme I requires an authenticated statement, it should be prepared according to the prescribed reporting format.
The quality-control department should check testing records, equipment calibration, product specifications and previous corrective actions.
Any unresolved issue should be assigned to the appropriate department before application submission.
Scheme I manufacturers generally apply through the BIS Manak Online system using Form XII.
Scheme II manufacturers follow the applicable CRS renewal procedure using Form VI.
The application should include the prescribed documents, declarations and payment details.
BIS may request clarification when documents are incomplete, records are inconsistent or technical issues remain unresolved.
Manufacturers should provide complete and accurate responses rather than submitting the same incomplete information again.
After renewal, verify the updated validity, licence details and approved scope.
The renewed record should be shared with the relevant production, quality, finance and sales departments.
One of the most useful steps before renewal is an internal compliance review.
The purpose is to identify problems before they result in regulatory queries.
The manufacturer should assess whether its manufacturing arrangements remain consistent with the approved certification conditions.
Machinery replacement, process modifications and changes in testing facilities may affect compliance depending on the product and applicable BIS requirements.
Where changes affect product conformity or the approved manufacturing arrangements, the manufacturer should identify whether BIS approval or notification is necessary.
Quality-control records should demonstrate that required tests are being conducted at the prescribed frequency.
Test reports should be traceable to the relevant product, batch or inspection period.
The manufacturer should also maintain suitable records of non-conforming products and corrective actions.
The Standard Mark, licence number and applicable product information must be used correctly.
Incorrect licence numbers, outdated product descriptions or unapproved marking practices can create compliance concerns.
Manufacturers should periodically compare their labels with the latest applicable BIS requirements.
Even established manufacturers can encounter difficulties when preparing renewal applications.
Understanding these problems in advance can reduce unnecessary rework.
Production records sometimes differ from finance statements because departments use different reporting periods or definitions.
A production register may include rejected material, while dispatch records show only completed shipments.
The manufacturer should reconcile these differences and prepare the statement according to the applicable BIS requirements.
Missing or expired calibration records make it difficult to demonstrate that testing equipment remained suitable for its intended use.
The quality team should review calibration schedules, arrange overdue calibration and assess whether earlier testing results have been affected.
A manufacturer may introduce a new product model believing that an existing BIS licence covers it automatically.
However, approval for one product model does not necessarily extend to every other variety or design.
The manufacturer should review the applicable grouping guidelines and submit a model-inclusion or scope-extension application where required.
A licence may remain within its overall validity period while annual payment obligations are overdue.
The manufacturer should verify its BIS payment records and settle applicable dues according to the regulatory procedure.
A previous sample failure may indicate a product-conformity problem.
Submitting renewal documents does not automatically close such an issue.
The manufacturer should investigate the failure, implement corrective action and provide the evidence requested by BIS.
Manufacturing relocation, management changes or incorrect company details can create inconsistencies between the licence and current records.
The manufacturer should determine whether the change requires a service request, revised documentation or further certification action.
For overseas manufacturers, changes involving the Authorised Indian Representative or performance bank guarantee also require attention.
BIS renewal fees depend on the applicable certification scheme, product category and other outstanding obligations.
For Scheme I, the total amount may include renewal application charges, annual licence fees, product-specific marking fees and any outstanding dues.
Manufacturers should not assume that the same marking fee applies across different Indian Standards.
Under the revised Scheme II provisions introduced in 2026, the prescribed fee components include:
| Fee component | Amount |
|---|---|
| Renewal application fee | ₹1,000 |
| Annual licence fee | ₹1,000 |
| Annual processing fee | ₹25,000 |
| Additional test report, where applicable | ₹20,000 per report |
| Model inclusion or scope extension application | ₹30,000 |
| Specified licence-detail service request | ₹5,000 |
These figures apply to the relevant Scheme II provisions and should not be used as a universal quotation for every BIS certification.
The regulations also provide processing-fee concessions until 31 May 2029 for eligible enterprises, including 80% for micro enterprises or qualifying start-ups, 50% for small enterprises and 20% for medium enterprises.
Statutory fees, laboratory expenses and professional consultancy charges should be considered separately.
The February 2026 amendment introduced an important annual-payment compliance mechanism.
Under amended Regulation 8, when the required annual fee and production statement are not received by the prescribed due date, operation of the licence stands suspended for 90 days or as otherwise provided by the applicable scheme.
If the manufacturer submits the required documents and payment within the permitted period, along with the prescribed ₹5,000 late fee, the payment-related suspension can be revoked.
Failure to regularise the obligation during the suspension period results in cancellation under the amended provision.
However, this mechanism must not be confused with the rules governing late renewal applications.
It is also important to understand that payment does not automatically resolve a separate suspension arising from product non-conformity or other violations.
Manufacturers facing suspension should verify the exact status of their licence before using the Standard Mark.
Preparing at the last moment creates unnecessary pressure, especially when several departments must provide records.
Under the Scheme I renewal guidelines issued in March 2025, manufacturers are advised to submit Form XII preferably 2 months before expiry.
Under the revised Scheme II provisions, the renewal application in Form VI must be submitted 3 months before expiry.
As a practical internal measure, manufacturers can begin reviewing their renewal readiness approximately 120 days before the validity date.
This gives the production team time to reconcile records, the quality department time to review testing and calibration information, and management time to resolve any outstanding issues.
The 120-day period is a planning recommendation, not a separate universal BIS filing deadline.
Before submitting the renewal application, the compliance manager should confirm the following:
Maintaining these records throughout the certification period is more effective than collecting everything immediately before renewal.
BIS renewal often involves coordination between production, finance, quality control and management. When responsibilities are unclear, even small documentation problems can delay preparation.
Green Permits Consulting provides BIS certification and compliance support to Indian and foreign manufacturers.
The process begins with reviewing the existing licence, applicable certification scheme and current compliance status.
Our team can assist with identifying documentation gaps, reviewing production information, coordinating testing-related records, preparing renewal applications and responding to BIS queries.
Where manufacturers have added product models or changed their operations, Green Permits can also help determine the appropriate scope-extension or licence-update procedure.
For foreign manufacturers, assistance may include coordinating AIR and FMCS-related documentation.
BIS retains authority over certification decisions, while the manufacturer remains responsible for ensuring product conformity and accurate information.
Businesses seeking to understand product certification, ISI Mark requirements, CRS registration or FMCS can explore the BIS Certification Services offered by Green Permits.
Maintaining an organised certification system can help manufacturers manage multiple licences, annual payments and future renewal requirements more effectively.
BIS licence renewal is an ongoing compliance responsibility for manufacturers selling certified products in India.
A successful renewal process depends on accurate documentation, reliable production statements, suitable testing arrangements, updated calibration records and compliance with the applicable Indian Standard.
The 2026 regulatory amendments have made it especially important to distinguish overall licence validity from annual reporting and payment responsibilities.
Manufacturers should not wait until the final weeks before expiry to discover missing records or unresolved technical issues.
A structured internal compliance review, supported by the appropriate documentation, provides a more reliable foundation for preparing a renewal application.
For businesses approaching their BIS renewal date, Green Permits can assist with reviewing documentation and identifying the steps required under the applicable certification scheme.
Green Permits Consulting offers support for BIS licence renewal, document verification, compliance reviews and application preparation for Indian and foreign manufacturers.
Website: https://www.greenpermits.in/
📞 Phone: +91 78350 06182
📧 Email: wecare@greenpermits.in
👉 Book a Consultation with Green Permits
The documents depend on the certification scheme. Scheme I generally requires Form XII, an authenticated production statement, self-compliance documentation and applicable payment records. Scheme II requires Form VI and its prescribed production report and declarations.
Under the 2026 amendments, Scheme I and Scheme II licences may initially be granted for up to 5 years and renewed for a further period of up to 5 years, subject to continuing compliance.
No. Fresh testing is not universally mandatory for every routine renewal. It may be necessary because of revised standards, model changes, sample failures or specific BIS requirements.
The applicable late-renewal or deferment procedure depends on the scheme and the licence’s status. Manufacturers should not assume that an expired licence remains valid for continued use of the Standard Mark.
Yes. A consultant can assist with documentation, compliance reviews, application filing and regulatory queries. However, BIS alone determines whether the licence satisfies the applicable renewal requirements.
